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Quintessential Applications is Hiring Remotely

Whole Health Publishing 4 weeks ago

Administrative Assistant

Anywhere (100% Remote) · Part Time



  • 🕘 Flexible Hours
  • 💥 Work for a DCer
  • 💰 $15-$20 Per Hour
  • 🗺 Anywhere in the World
  • 💡 1-3 Years of Experience
  • 📅 Applications Close on August 5th

Now Hiring: Remote Administrative Assistant


Are you looking for a work-from-home contract with flexible part-time hours? Would you enjoy working with a small but dedicated team of physicians?

My previous VA of 2 years is moving on and I need someone to replace her asap!

Our company markets and produces video courses for physicians across three different domains. Here are the domains of Whole Health Publishing:

  • qahomestudy.com
  • drchalresonline.com
  • Muscletestingtraining.com

Our tech stack currently includes; Optimzepress, Ontraport, Thrivecart, Plus This, Google Suite, and GotoWebinar.

I’m looking for help with tasks such as:

  • Adding content to WordPress websites, membership sites, and online courses that are all built-in Optimizepress
  • Working with the Wishlist Member membership plugin to set up courses and protect content (I will provide training and instructions)
  • Building or editing simple automation in ONTRAPORT, (familiarity with at least one CRM is necessary and continued training in Ontraport will be provided)
  • Simple video editing, uploading video to website, and sending broadcast emails to a list (email content provided)
  • Checking the customer service inbox 1-2x/day and responding to requests
  • Creating check out carts and building funnels in Thrive cart and Optimzepress

Most work is planned well in advance. I may sometimes make last-minute requests, and appreciate — but don’t expect — that you can always take them on.

  • I always provide clear instructions for all tasks during our weekly meetings.
  • Ongoing (paid) training in Ontraport will be available weekly.
  • I’m always happy to answer any questions you have as you’re working.
  • I pay your invoices promptly.
  • I respect you and appreciate your skills.

Your Skills:

  • Basic WordPress — the ability to add and edit content. Experience with Optimzepress is an asset, but not required
  • Ontraport is the CRM system I use to run my business, and use with my client projects (required or willing to learn)
  • Knows some of the platforms listed above
  • Positive attitude (a must!)
  • Willingness to learn new things and take on new challenges (that’s a must too!)
  • Reliability is key, as you will be handling weekly or monthly tasks for my clients
  • Attention to detail, high standards, and commitment to checking your work are super important!
  • Though not required, any marketing experience is a huge plus!

Compensation And Commitment

  • I currently require around 10 to 15 hours a week.
  • I prefer to keep the hours flexible, rather than being on a fixed retainer. Your hourly fee will be commensurate with your experience. I pay reasonable industry rates, and I’m looking for the right person, not the “cheapest deal.”

You must be

  • The kind of person who lives to organize (your pencils sorted by size and color).
  • Someone who puts people and customers first.
  • Eager to do a variety of work, and to absolutely crush it.
  • Be great with technology, and determined to learn new things quickly.
  • Able to move fast with minimal/no errors.
  • Proudly sporting 1+ years in an assistant/associate role.
  • Fueled by the quality of your work and personal satisfaction in a job well done.
  • Highly adaptable and driven.
  • Are able to catch the even smallest grammar mistakes. 😉
  • Must be process-oriented.
  • Has personal or professional experience as any sort of Assistant or Project Manager.
  • Errs on the side of asking instead of assuming – especially when doing something the first (or second) time.

This is NOT for the person who:

  • Needs hand-holding or micromanaging
  • Is afraid to ask questions
  • Is unable to check in every weekday and respond in a timely manner (unless communicated in advance)
  • Doesn’t have any experience with anything mentioned above
  • Doesn’t like to learn or contribute
  • Is unable to work in the Eastern time zone
  • Doesn’t double-check their work

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