Back to Job Listings
Black & White Zebra is Hiring Remotely with Dynamite Jobs

Black & White Zebra 2 months ago

Executive Assistant to the CEO

Anywhere (100% Remote) · Full Time




  • 💥 Work for a DCer
  • 🗺 Anywhere in the World
  • 💡 2+ Years of Experience 
  • 💰 $30,000-$60,000 per year
  • 📅 Applications close April 23rd
  • 🔑 Work with the Founder + CEO
  • 🕘 PST Time Zone Working Hours

Now Hiring: Remote Executive Assistant to the CEO


  • Job Title: Executive Assistant
  • Company: Black and White Zebra
  • Start Date: ASAP
  • Job Location: Remote
  • Language: English
  • Job Length: Ongoing
  • Hours Per Week: 40 hours
  • Field of Work: Publishing, Business, Arts, Design, Media and Entertainment

About Us/Who We Are

We’re a fast-growing indie media company who excel at creating exceptional content and community, for example, take a look at:

We are an international team of 20 with a home base in Vancouver, Canada. We got our start in 2011 as The Digital Project Manager blog, founded by our CEO Ben Aston. Since then we’ve grown our team and our portfolio with a number of burgeoning online communities. We’re ditching the textbook and writing the playbook on how we plan, produce, and publish digital media. We’re serious about being truthful, authentic and having a good time!

We make serious digital stuff fun, empowering enjoyable learning that develops best practice through articles, community, training and events.


We’re looking for an Executive Assistant to the Founder/CEO to join our distributed team working remotely predominantly within the PST timezone.

The ideal candidate has 2+ years as an executive assistant in a high-growth startup, loves details, problem-solving, communication and organization, and thrives in a fast-paced, rapidly evolving environment.

About The Role

In this role, you will be the key support and partner to our Founder + CEO Ben Aston in managing his time and taking things off his plate. You’ll be a critical member of the team, making sure that Ben has the opportunity to focus on the highest impact work while navigating through his meetings and priorities with ease.

Executive Admin

  • Manage Ben’s calendar, drafting emails, coordinating meetings and video/conference calls, responding to voicemails, and solving other administrative issues
  • Manage relationships via email and phone with stakeholders
  • Create presentations for meetings as required
  • Follow up on actions from meetings to ensure completion
  • Take on internal communication & planning responsibilities, such as supporting weekly team meetings and managing team events
  • Organize and prepare content for offsite meetings, conferences, and seminars in addition to planning travel arrangements
  • Collaborate cross-functionally with department leaders to support Ben
  • Conduct research on Ben’s latest crazy idea
  • Coordination company events and staff celebrations, anniversaries, awards etcs
  • Coordinate payroll, benefits, invoicing and financial administration

Office Admin

  • Undertake a leadership role in creating a fun culture
  • Source office equipment required or services to be provided
  • Develop Administration procedures including workflow and filing
  • Work alongside managers to support recruitment
  • Responsible for all onboarding and management of employee folders
  • Maintain company registers
  • Responsible for management of allocated budgets (general office)
  • Establishment and maintenance of company intranet

Events Coordination

  • Effective coordination of all functions as required
  • Responsible for management of allocated budgets

Who You Are

  • You’re an exceptional written and verbal communicator with the ability to adapt your tone and style to your audience
  • You have incredible attention to detail without losing sight of the big picture
  • You’re a natural, creative problem solver – you find a way to get things done
  • You’re self-motivated, driven and a self-starter – getting things done independently
  • You have experience in a startup or similar fast-paced environment where there is frequent change and a need to demonstrate and act with a sense of urgency
  • You have 2+ years of experience in similar roles supporting C-Suite leaders
  • You have exceptional organizational skills, flexibility, multitasking abilities, and a high level of attention to detail in a fast-paced environment
  • You have a passion for optimizing time management
  • You can work quickly and are exceptionally adept at prioritizing and scheduling.
  • You have familiarity with tools like Google Docs, Google Calendar, and Gmail; Excel proficiency a plus

Something else? Wonderful, we’re curious to learn more about you!

Nice to haves

  • Copywriting and editing expertise
  • Social media management experience
  • Experience working with content in WordPress
  • Formal project management experience
  • Multilingual skills (Spanish, French, & German in particular)

Required experience

  • 2+ years of experience in similar roles supporting C-Suite leaders


  • 30 – 60k USD per year

How To Apply

Please click on the button below and fill out the application form. Thank you in advance for your effort and interest!

Get found by hiring companies with a Dynamite Profile.