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Art of Procurement 1 week ago

Operations Coordinator

North America, South America · Contract, Full Time



  • 🧨 Staff Pick
  • 💥 Work for a DCer
  • 💰 $22 – $32 per hour
  • 🕘 US Eastern Time Zone
  • 💡 4-10 Years of Experience
  • ⏲ Contract to Hire Position
  • 🗺 Anywhere in the Americas
  • 📅 Applications Close April 25th

Now Hiring: Remote Operations Coordinator (Contract-to-Hire)
Art of Procurement is Hiring Remotely with Dynamite Jobs

Art of Procurement (AOP) is part of a new breed of virtual B2B companies innovating through the power of community. We are passionate about helping large companies maximize the value of their relationships with external suppliers and through the money they spend. We provide our clients with the insights, resources, and expertise to build and execute supplier management strategies to help their companies grow.

If you want to have a direct impact on the growth of a small business, let’s talk. We’re offering a 100% forever remote opportunity for an enthusiastic individual to work side-by-side with our Managing Director and General Manager to take AOP to the next level.

The Operations Coordinator will be responsible for enabling sales, marketing, and day-to-day operations in a role that will grow as the company grows. You are a self-starter that’s polished, creative, and technologically literate. Our team is fast-paced, passionate about what we do and who we serve, and family-friendly. Most importantly, we hold ourselves to a strict ‘no jerks’ policy; we’re a tight-knit team who surrounds ourselves with partners and customers that share our positive outlook.

Responsibilities include (but are not limited to)

  • Day-to-day operations
    • Overseeing PM Software, creating tasks/projects for the team and ensuring tasks/projects are completed promptly
    • Setting team meeting agendas, scheduling meetings, taking notes, assigning tasks, and following up to ensure tasks meet specific deliverables
    • Creating invoices and following up with clients to ensure payments are received
    • Coordinating executive communications, including taking calls, responding to emails, and interfacing with clients based on established systems and processes
    • Overseeing the production of content, including coordination with guests/speakers and external specialist contractors (e.g. podcast, webinars, virtual events)
    • Reporting on and holding the team accountable for Key Performance Indicators (KPIs)
    • Helping create and manage the company’s Standard Operating Procedures (SOP’s), constantly trying to improve and make things more efficient
  • Sales & Marketing support
    • Researching individuals and companies in advance of initial sales calls
    • Data mining in Hubspot to identify potential leads and enroll them into pre-written email sequences
    • Following set processes to initiate connections with potential leads on LinkedIn
    • Creating landing pages and email integrations for webinars and gated content, as well as publishing blog posts
    • Social media posting on LinkedIn and Twitter
    • Supporting tactical sales and marketing activities, as required

Selection criteria considerations

  • Polished English communication skills, both written and verbal
  • Experience working in a growing small business
  • Ability to take initiative in a fast-paced environment
  • Adept at switching between multiple tasks typical of a small company environment
  • Professional and friendly demeanor
  • A passion for excellence
  • Very comfortable with online tools. The technology we use includes Google Suite, Microsoft Office, Slack, WordPress, LinkedIn, HubSpot, Circle, Canva, Zapier, and others.

About the role

  • $22 – $32/hr
  • Contract-to-hire
  • Minimum of 30 hours/week and up to 40 hours /week, depending on business needs
  • 100% remote
  • Based anywhere in the Americas (generally working US Eastern Time Zone)

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